Executive Assistant to CEO

The Organisation:

AsIAm is Ireland’s National Autism Charity based in Blackrock, Co. Dublin.  AsIAm is a fast paced, growing organisation with a vision to create a society where every autistic person is accepted “as they are” – equal, valued and respected.  The organisation’s purpose is to advocate for an inclusive society for autistic people that is accessible, accepted and affirming.  AsIAm works to support the Autistic community and our families to fully engage in Irish life and build the capacity of society to facilitate true inclusion.

Our Values:

A key expectation of everyone who works for AsIAm is that they demonstrate our values; Perseverance, Same Chance and Service. Our values come into play throughout everything we do at work – how we work together and how we deliver services to the people we support and to the people we work alongside.

The Role:

AsIAm is seeking a highly organised, enthusiastic, consistent and reliable Executive Assistant to provide operational and administrative assistance to the CEO in his daily activities in managing, leading and promoting AsIAm. This role is best suited to someone who can work in a rapidly evolving environment with significant demands and multitasking required. The person will be able to support a neurodivergent Chief Executive in fulfilling a broad range of duties and responsibilities in areas as diverse as governance, advocacy, media, fundraising and HR. The successful candidate will be highly flexible and will have significant relevant professional experience. The person will be willing to drive to events and meetings where required and to work full-time on site in AsIAm HQ.

We particularly welcome applications from neurodivergent individuals.

Key Responsibilities:

• Managing the CEO diary including external events and internal meetings

• Playing a key role in the prioritisation of and planning of the CEO’s working activities

• Liaising with relevant departments and team members on issues the CEO is involved in e.g., liaising with the Training Team on pricing and content for a conference speech / gathering information on outputs from various team members

• Administering the CEO's inbox and correspondence

• Supporting the CEO on projects in which they are the lead organiser such as World Autism Month events or other launches

• Attending meetings with the CEO to prepare minutes and support the implementation of agreed actions

• Travel with the CEO, as required, to regional and national events

• Supporting the CEO in ensuring compliance to governance requirements such as expenses claims, data back-ups and lobbying returns

• Preparing briefing material for the CEO and assisting in identifying opportunities to further the organisation's agenda

• Supporting the CEO with document revision and the management of sensitive and confidential files

• Handling highly confidential documentation / information with discretion

• Supporting the CEO in stakeholder management (e.g. identifying community members to meet / thank / send periodic messages to)

• Providing support to the CEO in supporting the AsIAm Team through assisting in arranging team building activities and bulletins

• Taking photographs and ensuring activities attended by the CEO are recorded for social media and promotional purposes

• Supporting the CEO in their participation in a broad range of related external boards, working groups and committees

• Supporting the work of the Senior Management Team

• Supporting the work of the AsIAm Board and Sub-Committees

Key Requirements:

Experience, Education, Skills, and Abilities Required

• A relevant professional qualification or experience in a similar role

• Ability to work in a pro-active manner, anticipating the business needs and requirements of the CEO

• Excellent communication skills

• Discretion

• Business Acumen

• Excellent attention to detail and problem solving skills

• Highly organised and efficient

• Ability to adapt to a wide range of situations / challenges

• Flexibility

• Natural ability to work with diverse communities and build excellent relationships in a professional manner

• Strong IT skills, including experience of Microsoft Office

• Full driving licence

Contract Duration:

This role is full-time and permanent

Salary and Benefits:

Salary will align with Grade IV as set out in the HSE Consolidated Pay Grades.  

Annual leave allowance is 23 days p.a. with additional leave during the Christmas office closure period

Pension plan benefit and Healthcare benefit are applicable after the probationary period.

Working Hours:

The role is typically Monday to Friday, 9:00 am to 5:00 pm with some flexibility around start and finish times.

The role holder is required to have a degree of flexibility regarding working hours with the expectation of some evening and weekend work.

Location:  

The role is based in AsIAm HQ in Blackrock, Co. Dublin.  Hybrid working options are available for this role and can be agreed with the line manager subject to the organisation’s needs.

Your next step…

Interested applicants should submit a CV and cover letter to Vikki May, HR Manager at careers@asiam.ie

The closing date for receipt of applications is 26 July 2025.

Note: All candidates must be willing to undergo Garda Vetting should they be successful.

AsIAm actively support inclusion in the workplace and will endeavour to provide reasonable accommodations as requested by candidates throughout the interview process for this position.

AsIAm is an equal opportunities employer who reserves the right to practice positive discrimination as set out by the Employment Equity Act, 1998.

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